It’s time to be more selfish with your time.

Today, millions of  people will be robbed by their co-workers. This thievery is the most under-reported crime in America. Your co-workers are not stealing your cash, or phones or heirloom quality Tupperware from the break room fridge. What they are stealing is far worse.

Time

Time is your most precious commodity. And people take it from you on a daily basis.  They stop by your desk to chat for too long. They cause meetings and phone calls to go longer than necessary. They are turning their lack of planning into your emergencies. The next thing you know, the whistle blows, Fred Flintstone is sliding down his dinosaur, and it’s time to go home. You spent eight hours of your life at work, but your most important work is still undone.

So McGruff The Time Dog is here to tell you that you have got to protect your time. If you want to make a valuable contribution to your organization, you need to use your precious time to execute. You can’t do that when someone stops by to complain that Lucy and Ethel are terrible at packing up the chocolates.

Time Makes The Difference

As a business owner, I look for spare time like spare change in my couch cushions. Because every time I find a few extra minutes, it enables me to spend time working on my business. I can use that valuable time to create new offerings, improve processes and find ways to deliver better work for our clients. But that all takes time.

It is easy to spend all of your time dealing with the needs of others. It may even feel like you are busy working. But you are not advancing your own projects. At the end of the year it is easy to look back and see that you did little to advance your department or your initiatives.

I Must Protect These Hours!

Protecting your time means finding and protecting hours of uninterrupted progress on your own work. That may mean working from home, or a coffee shop, or Chick-Fil-a (which is my secret work-away spot). It may mean blocking off large blocks of time on your calendar so that no one schedules you up. And it may mean putting a sign up in your office space that says you are working on something really important and can’t be interrupted. If that doesn’t work, tell people you have the Bird Flu. Actually, you may want to start with that.

Lock Down The Digital Entries

You will also want to turn off your email, Slack and phone. Because in the digital age, people try to get sneaky and steal your time digitally too. Once your time is fully protected, use it to crank away on your most important work, uninterrupted. Find time to do this every day and you’ll be amazed how much more you can accomplish each week when your are not be constantly chased by Smokey and The Time Bandits.

Key Takeaway

It’s great to be a team player. But you can’t let others take away your scoring opportunities. That’s exactly what happens when you sit in meetings too long, are regularly interrupted, or get sent on wild goose chases (no one ever chases the domesticated geese). Don’t be afraid to be selfish with your time. It’s the only way to advance the work that you are directly responsible for doing. It also keeps your work at work. And prevents you from having to steal time from your personal life to get your work finished.

Advertisements

How in the world do you schedule your time?

My daughter Ava wants to work at The Weaponry. She is 12. While a 12-year-old may not seem like a valuable asset to an ad agency, she is a really great writer and a very creative thinker. She has a blog, she has adapted a novel she read into a screenplay, and is currently writing a murder-mystery chapter book. Oh, and she has created a series on the new Instagram TV. But she rarely makes her bed. So there’s that.

She recently asked me when she can come to work with me and help out. I told her that I would have to check my schedule to see what might work. She responded with a very simple, but surprisingly profound question:

How do you determine your schedule?

 Good Question

This made me think more deeply about my schedule in an attempt to explain it. I told her that I start with deadlines. I look at all of the things that The Weaponry has to create and the due dates for each. Then I schedule my time to focus on those projects, in order of priority, from hottest to coolest.

flat lay photography of calendar
Your schedule starts as a blank slate. How much time do you put into thinking about how you fill it?   

But this begs the question, ‘If it weren’t for deadlines or due dates, what would your schedule look like?’ For entrepreneurs, there is always something more to do. But this is really true of every job, right? So, how do you add tasks to your schedule that don’t have deadlines?

blur close up depth of field focus
If you haven’t thought deeply about how you schedule your day, maybe you need a 12-year-old daughter.

How I Do It.

I have found there are 3 things that I incorporate into my schedule, despite the fact that they don’t have due dates.

Connecting:  I am a natural connector.  I think people are the most interesting machines on the planet. I highly value my relationships. More importantly, I maintain my relationships. And when I think of someone, or have a little bell that dings in the back of my head that lets me know it has been too long since we’ve last spoken, I reach out. This is an important part of my regular schedule, and should be part of yours too.

Closing Gaps: At The Weaponry we spend time exploring the gaps between where our organization is today, and our idealized, fully formed organization of the future. As a result, we often think about our shortcomings. Although I don’t think of them as shortcomings. I simply see things that we are not doing, or don’t have yet, that we will in our ideal state. This is about improving our processes, procedures, systems and infrastructure. Entrepreneurs call this working on your business. But I think everyone can benefit from more gap closing. Except maybe The Gap.

Things that excite me: I always leave room for things that interest me. Since we are an idea generating machine, there are always exciting ideas bouncing around our office. I try to find as much time to explore those ideas as possible. This could involve a new way to look at our clients’ challenges. It could be a new product idea, an additional service, or an idea that could transform our business. I often get excited about new ideas for t-shirts, buttons, stickers or hats for The Weaponry. I love thinking about new messaging for our walls too. Most businesses could benefit from more time exploring good ideas. I do it everyday. You should pencil in some Idea Time this week.

Key Takeaway

Our lives are full of deadline-driven must do’s. They become the studs around which we build our daily schedules. But the key to making each day great is the elective activities you work into your calendar. Whether you use the same approach I do (time for connecting, closing gaps and ideas that excite) or your own formula, make sure your daily schedule isn’t simply driven by email requests and meetings. As Steven R. Covey notes in his book The 7 Habits of Highly Effective People, engaging in important, non-urgent activities is a key determinant of success. Remember that as you schedule your week.

And Ava, this Friday looks like a good day for you to come to work with me. Make sure your pencils are sharp. (That’s just an old expression. I guess it means, make sure your laptop is fully charged.)

 

In 2016 get more creative with your time.

Happy 2016!  I absolutely love the fresh start a new year brings. If you are like most people you’ve resolved to make this your best year yet. According to a research project I conducted in 2015 there are four basic ways to improve your life with a New Year’s resolution. You can start something good. You can quit something bad. You can make a habit of something positive. Or you can generally just stop being lame.

I have one goal that will help make 2016 the best year in my career and personal life. Simply stated, I want to make the most of my remnant time.  What does that mean? Well, we all have a slew of things we have to do.  Those include our standard work and home obligations.  Make sure you take care of those or your 2016 is likely to spoil before February. But like that poor overlooked ‘r’ in February, we all have time in every day that we are overlooking. And today I’m envisioning all that I can make of it over the next 365 days.

Ralph Waldo Emerson put is this way, “Guard well your spare moments. They are like uncut diamonds. Discard them and their value will never be known. Improve them and they will become the brightest gems in a useful life.” Ralph Waldo was into the bling.

So today consider what you can do with the time hidden between your must-dos. Instead of killing that time with digital thumb twiddling, couch tuber-ing or catching Zs, spin that time-straw into gold. I challenge  you to use that time to do the things the perfect version of you would do. Read something, write something, create something, solve something, learn something, experience something, accomplish something, improve something. Or maybe buy a thesaurus and find other words to use instead of something.

Like compound interest, even little moments add up over the course of a year. Two months ago I began picking up my daughter’s guitar each night and practicing for a few minutes while she completed her bedtime routine. And while I’m no Eddie Van Halen, I can now play most Christmas songs well enough to not get booed off stage at a nursing home.

In 2016 I plan to make magic in my career. I expect to strengthen my connections to family and friends. I’m set on stockpiling more experiences, having more fun, learning and accomplishing more than ever. I hope you are too. We have 1440 minutes every day to do it.